As businesses expand or change, moving offices is sometimes necessary to keep thriving in this new post-pandemic economy. However, moving offices can be stressful, so preparation is key to a seamless transition.
Business owners or office managers should decide on items for disposal, replacement, or retention. It’s a pivotal housekeeping task that allows businesses to rebrand and clear out any old habits and workspaces in the efforts of streamlining the business and improving working habits.
If you want to welcome a fresh and new environment, here are nine valuable tips businesses can follow once you move:
1. Planning Is Key
Get everything in place before the move. At least one month before the move, appoint someone to oversee the process. Ensure that you have the right amount of packing supplies and that all equipment vital to start operations right away will be moved accordingly.
If you have leased your premises, ensure you give your landlord enough time so they can plan accordingly.
2. Hold a Meeting with the Team
When moving office, it’s a great chance to rebrand the new space and the business itself. It’s also a potential opportunity for you to rebrand the business, and start with a fresh slate and implement new working trends and practices. For this reason, it makes sense to consolidate these new changes through a meeting with your team.
For example, if you previously had everyone with their own desk, it may be an opportunity to become more streamlined and efficient by using a ‘hot desk’ approach? Refocusing your business could be as simple as changing the colour of your wall and renewing office equipment.
Moreover, while you’re sorting out items in the office, take the opportunity to streamline processes and working habits. Looking at how you do things can help you determine what needs to be changed. For example, could you streamline your systems to improve work / life balance, and make your business more efficient.?
3. Delegate All Maintenance Tasks
During the move, you’ll have many other tasks on your mind. You should ensure that you have delegated all maintenance tasks to your team members. This will give you more time to deal with other tasks and organise the move.
For example, you could delegate the responsibility for such tasks as computer maintenance, printer maintenance, and the maintenance of other office equipment. This guarantees that everyone on the team knows what they’re supposed to do, which will make the move much easier and less stressful.
4. Consider Storage
If you have items that are not necessary to bring with you on the move, you should consider recycling them, or potentially donating them to charity?This includes unused office furniture, old computers, and various other items.
In addition, you should also consider the most efficient way of moving the items from the old office space to the new one, keeping an eye on any potential environmental impact.
5. Get Ready for Your Move
Get a suitable date in the office calendar and start making plans. You should purchase packing
supplies and hire an appropriately sized vehicle, or, if necessary, an experienced office removals firm. If you are moving many items, you may need a larger vehicle, so book this early.
When you book the vehicle, provide enough time for packing and moving. This will avoid cutting it too close to the move, and you won’t be rushing. In addition, you should locate a suitable storage unit or public storage facility.
6. Declutter, Donate, Dispose
Decluttering your business will help you move and make room for new items. The simplest method is to focus on one part of the office at a time. Sort all the stuff in that area before moving to the next.
Get rid of unnecessary objects and declutter the area. Unused office furniture, overstock, and files are examples. Consider selling any unwanted equipment or even donating it to Charity? This will make your new office more efficient for you and your employees.
You can also give unused products to non-profits and community projects. For example, you can donate kitchen equipment to food banks and office equipment to charities. If you can’t coordinate with charitable organisations, you might also arrange a sale to get rid of unwanted stuff.
Disposing of office rubbish or broken furniture should also be a priority. However, it can be very time consuming if you have limited resources to spare. For this reason, you may need to engage the services of a local skip hire company to ensure speedy rubbish removal on moving day.
7. Have a Moving Day Celebration
After moving into your new office, celebrate to mark the occasion. This is an opportunity to announce company changes and changes to the team structure. Moreover, it’s an opportunity for your team to look at the new office and make positive changes.
In addition, the move is a great time to announce promotions and celebrate successes. Make the most of your move to motivate your team and get them excited and positive about the move.
8. Document Everything
When moving offices, document everything you remove from your old space. This includes the name and position of the person who used the item and how and when the item will be replaced. In addition, state where the item will be stored. This will help you stay organised during the move, especially if you are pressed for time.
9. Subcontract the Work
You could consider subcontracting the work if you are short on time. This will ensure that the move runs smoothly and that you move into your new office in no time at all.
Hiring a professional company means you are supplied with all the essentials for your move without delay. They will also provide efficient and cost-effective ways of transporting your items from the old office to the new one. This will ensure that the move runs smoothly and that you are ready to start working quickly.
They can also help find the right storage facilities and schedule the move efficiently to the storage and to the new office.
Overall, moving an office can be an excellent time for your business. It will allow you to implement changes, but it will also give your team a chance to re-energise and build a new, more successful office.
Hire a professional company to help you with the move, and get peace of mind knowing your team is in safe hands.
Enviro Skip Hire is a family-run commercial skip hire and aggregate company servicing Staffordshire and is one of the most trusted in the moving and removal business. We offer a ‘wait and load’ service of up to 20 minutes for you to skip your items then remove them immediately from the site. This service is ideal for restrictive areas requiring quick waste disposal, and clients refused an on-road skip permit. Contact us today!